Operational Solicitations

The purpose of this Request for Proposals (RFP) is to enter into a contractual agreement with up to two qualified vendors for Event Planning Services.

Terms: Five (5) years (anticipated start date in October 2025) 

• Release Date - February 27, 2025
• Bidders' Conference & Application Training - March 4, 1:30 p.m. Click Here to View Recording
• Deadline for Submission of Questions - April 1, 5 p.m. ET
• Application Deadline - April 3, 5 p.m. ET
• Proposal Review Period: April 7 - 18, 2025 
• Debriefing Meeting: April 22, 2025, 1 - 3:30 p.m. Download Schedule
  The Children's Trust, Training Room, 3150 SW 3 Ave, 8th Floor, Miami, FL 33129
• Award Recommendations to Committee: June 26, 2025
• Award Recommendations to Board of Directors: July 14, 2025

Please be advised that some of the links on the RFP "Downloadable PDF" document posted on the top of the solicitation page on February 27, 2025, were not linked properly. The document has been replaced as of March 4, 2025, and the links have been fixed. To ensure you have the correct and updated information, please make sure to download the new document. Thank you for your attention to this matter. 

This information is designed to inform the applicant community and the public that The Children’s Trust intends to enter into a non-competitive contract (known as a single source) to purchase a product or service unless it is determined by The Trust, based on the responses to this notice, that there is more than one qualified applicant.

If you believe you are a qualified applicant, please submit a response addressing all the requirements of the single source determination to the contact listed in the notice.

The Children’s Trust seeks to procure the services of one agency per initiative to implement each of the following programs:

1.      The national evidence-based program Reach Out and Read (ROR). The ROR model promotes early literacy and school readiness strategies within pediatric offices by giving new books to children and advice to parents from their doctors about the importance of reading aloud with young children. The program builds on the unique relationship between parents and medical providers to develop critical early reading skills in children beginning at infancy. Families participating in ROR have been found to read together more often and their children enter kindergarten better prepared to succeed, with larger vocabularies, stronger language skills and a three-to-six month developmental edge over their peers. This evidence and more is referenced on the ROR website (http://reachoutandread.org/our-impact/reach-out-and-read-the-evidence/).

2.     The 211 Call Center to handle all aspects of the 211 Helpline in Miami-Dade County, which shall serve as the single point of coordination for information and referral for health and human services in Miami-Dade County.  The 211 Helpline provides comprehensive helpline and support services for children, youth, parents and human service providers seeking crisis intervention assistance, empathetic listening support, and or information and referrals to health and human services located in Miami-Dade County. Additionally, the 211 Helpline provider maintains a web-based Help Pages/Community Resource Directory (CRD) accessible to the public via a searchable database on the Internet. This resource provides information on community-based and government agencies, individual service programs, service sites, client eligibility criteria, and other specifications.