Procurement

The purchase of goods and services and the award of grants shall be made in compliance with The Children's Trust Procurement Policy (7/20/20, pdf), applicable state statutes, The Children's Trust Conflict of Interest policy and applicable portions of the Miami-Dade County Conflict of Interest and Code of Ethics Ordinance (§2-11.1 of Miami-Dade County Code) and the State of Florida's Code of Ethics for Public Officers and Employees (Chapter 112, Part III Florida Statutes.)

See also:

Operational Solicitations

Finance and Accounting Software

RFP 2023-06 Finance and Accounting Software
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The purpose of this Request for Proposals (RFP) is to enter into a contractual agreement with a qualified firm providing SaaS to  implement, host, support, maintain and manage an accounting and financial management solution on a secure cloud infrastructure that includes, but is not limited to configuration; financial reporting; ad hoc reporting; analytics and business intelligence; integration; and government accounting software that meet or exceeds business requirements listed in this solicitation. Other related services may also be requested. 

Debriefing Meeting (Round 1): April 17, 9:30 a.m - 11 a.m. EST - Location: The Ansin Building, 3250 SW 3rd Ave #305, Miami, FL 33129 (Main Stage CFE).

Respondents must answer all questions associated with this solicitation. To access the complete RFP, CLICK HERE. A copy is also available in the Resources section for this solicitation.

Applicants advancing to Round 2 are invited to provide a demonstration/presentation of their proposed solutions to The Children's Trust on May 8, 2023, between 8 a.m. and 3:30 p.m. EST. Demonstrations will take place in the Training Room at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129). To access a copy of the Demonstration/Presentation Guide, click here (Please note that Addendum #1 for this solicitation was posted on Friday April, 28, 2023). Please click here to view a detailed schedule for the day. To access the Total Cost of Ownership document (which applicants must submit by 5 p.m. EST on Friday, April 28, 2023), click here.

Questions regarding this round of the solicitation review must be submitted via email to The Children's Trust at finance.department@thechildrenstrust.org. Answers to questions submitted will be posted to the Q & A link no later than 48 business hours after receipt. Applicants are encouraged to visit the page frequently to review answers provided in response to questions received.

Based on the evaluation of submitted proposals/demonstrations, the Review Committee has recommended Netsuite for contract award. A negotiation meeting will be held at 1:00 p.m. on May 19, 2023 in Conference Room B at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129) and through teams virtual meeting.

NEW! Click here to view the award recommendation for RFP #2023-06.

Integrated Data Repository/Data Visualization Services

RFP 2023-04 Integrated Data Repository (IDR)/Data Visualization Services
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The Children’s Trust is releasing this competitive solicitation to identify a firm to assist in the design and development of an Integrated Data Repository (IDR) and provide data visualization services. This will enable The Children's Trust to achieve its original vision of having a single source of relevant, consistent, accurate, and up-to-date information, and to democratize the use of data in its ecosystem so that users are able to access the information they need to make data-informed decisions, measure performance, determine outcomes, and “tell our story.” When coupled with the right methodologies, policies and practices, the updated data management and analytics solution will fuel The Trust's transformation into a real-time data-driven organization.

IMPORTANT DATES:   

Respondents must answer all RFP questions using the PDF Template and submit the Key Business Requirements. Completed documents must be submitted to techsolicitations@thechildrenstrust.org no later than the aforementioned due date and time.

To access a copy of the complete RFP, CLICK HERE. A copy is also available in the Resources section for this solicitation.

Questions regarding the IDR/Data Visualization solicitation must be submitted via email to The Children's Trust at techsolicitations@thechildrenstrust.org. Answers to questions of a non-technical nature that are submitted to The Children’s Trust will be posted to the Q & A link above no later than 48 business hours after receipt. Applicants are encouraged to visit the page frequently to review answers provided in response to questions received.

Applicants advancing to Round 2 are invited to provide a demonstration/presentation of their proposed solutions to The Children's Trust on May 1, 2023, between 8 a.m. and 3:30 p.m.  EST. Demonstrations will take place in the Training Room at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129). To access a copy of the Demonstration/Presentation Guide, click here. Please click here to view a detailed schedule for the day. To access the Total Cost of Ownership document (which applicants must submit by 5 p.m. EST on Friday, April 21, 2023), click here.

Questions regarding this round of the solicitation review must be submitted via email to The Children's Trust at techsolicitations@thechildrenstrust.org. Answers to questions submitted will be posted to the Q & A link no later than 48 business hours after receipt. Applicants are encouraged to visit the page frequently to review answers provided in response to questions received.

Based on the evaluation of submitted proposals/demonstrations, the Review Committee has recommended System Soft Technologies for contract award. A negotiation meeting will be held at 10:00 a.m. on May 19, 2023 in the Training Room at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129).

NEW! Click here to view the award recommendation for RFP #2023-04.

Human Resources and Payroll Services Solutions

RFP 2023-07 Human Resources Management & Payroll Services Solutions
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The Children’s Trust is releasing this competitive solicitation to identify a professional vendor (or vendors) providing SaaS or IaaS to implement, host, support, maintain and manage Benefits, Payroll and Human Resources Management solutions on a secure cloud infrastructure that includes, but is not limited to configuration; reporting; ad hoc reporting; analytics and business intelligence; integration; and software that meet or exceeds business requirements listed in this solicitation to streamline and automate internal business processes and functions while maintaining requisite compliance and updated regulations in these areas, and for all users to have access to information to make data-informed decisions, measure performance, determine outcomes. Other related services may also be requested.

Debriefing Meeting: April 10, 10:00 a.m - 12 p.m. EST -  Location: The Children's Trust 3150 SW 3rd Ave Floor 8, Miami, FL 33129 (Training Room).

Respondents must answer all questions associated with this solicitation. To access the complete RFP, CLICK HERE. A copy is also available in the Resources section for this solicitation.

 Answers to questions of a non-technical nature that are submitted to The Children’s Trust will be posted to the Q&A link no later than 48 business hours after receipt. Applicants are encouraged to visit the page frequently to review answers provided in response to questions received.

Applicants advancing to Round 2 are invited to provide a demonstration/presentation of their proposed solutions to The Children's Trust on April 28, 2023, between 8 a.m. and 3:30 p.m. EST. Demonstrations will take place in the Training Room at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129). To access a copy of the Demonstration/Presentation Guide, click here. Please click here to view a detailed schedule for the day. To access the Total Cost of Ownership document (which applicants must submit by 5 p.m. EST on Friday, April 21, 2023, click here.

Questions regarding this round of the solicitation review must be submitted via email to The Children's Trust at hr-rfp@thechildrenstrust.org. Answers to questions submitted will be posted to the Q & A link no later than 48 business hours after receipt. Applicants are encouraged to visit the page frequently to review answers provided in response to questions received.

Based on the evaluation of submitted proposals/demonstrations, the Review Committee has recommended Paycom Payroll for contract award. A negotiation meeting will be held at 8:00 a.m. on May 19, 2023 in the Training Room at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129).

NEW! Click here to view the award recommendation for RFP #2023-07.

Office Redesign

RFP 2023-12 Office Redesign
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The Children’s Trust is in the process of defining how the new work environment should be designed to be most effective and efficient. The redesign will offer a flexible environment to allow individual and team workspaces to easily transform to different configurations and be repurposed for larger meeting spaces. The new space should promote communication and collaboration among teams while providing an open, transparent and flexible workspace. 

IMPORTANT DATES:   

  • Solicitation Release Date: March 21, 2023
  • Deadline for Submission of Questions: April 4, 5 p.m. EST (Click HERE to view Q&A)
  • Proposal Due Date/Time: April 11, 5 p.m. EST
  • Debriefing Meeting: April 19, 8:30 a.m - 10 p.m. EST - Location: The Children's Trust 3150 SW 3rd Ave Floor 8, Miami, FL 33129 (Training Room).

Respondents must answer all RFP questions using the PDF Template and submit the Budget. Completed documents must be submitted to officeredesign@thechildrenstrust.org no later than the aforementioned due date and time.

To access a copy of the complete RFP, CLICK HERE. A copy is also available in the Resources section for this solicitation. Please note that Addendum #1 for this solicitation was posted on March 27, 2023. 

Questions regarding the Office Redesign solicitation must be submitted via email to The Children's Trust at officeredesign@thechildrenstrust.org. Answers to questions of a non-technical nature that are submitted to The Children’s Trust will be posted to the Q & A link above no later than 48 business hours after receipt. Applicants are encouraged to visit the page frequently to review answers provided in response to questions received.

Based on the evaluation of submitted proposals/demonstrations, the Review Committee has recommended Empire Office for contract award. A negotiation meeting will be held at 11:00 a.m. on May 19, 2023 in the Training Room at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129).

NEW! Click here to view the award recommendation for RFP #2023-12.

Financial Auditing Services

RFP 2023-08 Financial Auditing Services
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The Children’s Trust invites qualified external independent certified public accounting firms to apply to provide external independent financial auditing services, as described in Scope of Services.

Respondents must answer all questions associated with this solicitation. To access the complete RFP, CLICK HERE. A copy is also available in the Resources section for this solicitation.

Financial Auditing Services Debriefing Meeting will be held virtually on April 26, 2023 at 9:00 a.m. Please click here for the Zoom meeting link.

NEW! Click here to view the award recommendation for RFP #2023-08.

Website Development Services

RFP 2023-05 Website Development Services

The Children’s Trust is releasing a Request for Proposals (RFP) to enter into a contractual agreement with a qualified firm for Website Development Services. This competitive solicitation seeks to identify one firm with demonstrated expertise to provide website design and development services. The anticipated contract period is October 2023 through September 2024. Contracts awarded may be renewed for up to four additional 12-month terms, for a total of five years of funding.

  • Industry Day: February 16, 1-4 p.m. View Recording
  • Solicitation Release Date: February 24, 2023
  • Bidders’ Conference: March 2, 1-3 p.m. View Recording, View Slides
  • Deadline for Submission of Questions: March 17, 5 p.m. ET
  • Proposal Submission Due Date and Time: March 24, 5 p.m. ET
  • Debriefing Meetings:  April 11, 9 a.m. ET. Location: The Children's Trust, 3150 SW 3rd Ave., 8th Floor Training Room, Miami, FL 33129
  • Round 2 Finalist Presentations: May 2, 8:30 a.m.
  • Based on the evaluation of submitted proposals/demonstrations, the Review Committee has recommended The SilverLogic for contract award. A negotiation meeting will be held at 9 a.m. on May 19, 2023 in the Training Room at The Children's Trust (3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129). New!

Required Documentation

  • RFP 2023-05 Website Development Services - Download (pdf)
  • RFP 2023-05 Website Development Services Application Form - Download (fillable PDF)
  • Website Development Vendor Response - Key Business Requirements - Download (.xlsx)
  • RFP 2023-05 Website Development Services Q&A - View

Proposal Submission

All responses, support documentation and/or download links (if applicable) related to this solicitation must be submitted in their entirety by email to CommsProcurement@TheChildrensTrust.org by the due date and time specified in this solicitation. No other delivery formats will be accepted, including USPS, FedEx, UPS, hand delivery or submissions via Trust Central. Incomplete proposals or proposals submitted after the deadline will not be considered. Use the following naming convention for all support documentation: “Entity Name – Document Name.”

Questions?

For questions regarding application content, please email CommsProcurement@TheChildrensTrust.org. Answers will be posted on this page through the link above, “RFP 2023-05 Website Development Services Q&A.” 

For technical assistance with completing your application, email The Children's Trust Help Desk at HelpDesk@TheChildrensTrust.org. In all help desk requests, include: the name of the solicitation/RFP # in the subject line, applicant’s name and email address, description of the issue and any related screenshots or links to help resolve the technical issue. 

Please note, our staff makes every attempt to respond to requests within two (2) business days. 

NEW! Click here to view the award recommendation for RFP #2023-05.

Single Source Procurement - Digital Kiosk

The Children’s Trust   
Single Source Procurement Determination # 2024-01.
Rental, maintenance, and managing of 25 custom kiosks to advertise  
The Children’s Trust programs  


Single Source Procurement Determination #2024-01 provides an opportunity for potential entities to identify themselves as eligible to perform the services described below. This description of services is intended to result in a purchase of the services described below. Additional information may be requested and/or provided after single source determination is completed. This notice is posted on May 31st, 2023, by The Children’s Trust for a period of seven (7) business days, through June 8th, 2023. 

Requested services and requirements.  
The Children’s Trust seeks to rent 15 customized kiosks, that present flyers, brochures, phone charging stations, and monitors to display images advertising The Children’s Trust programs and other events, in strategically picked locations to reach the Haitian community throughout Miami-Dade County. Ideal vendor must have already a presence in the Haitian market and a full understanding and knowledge of the particular needs of families in this demographic. Ongoing and timely maintenance and management of the kiosks will also be required. Videos, images, and brochures will need to be updated as needed and brochures and flyers will need to be restocked monthly. The entity managing the kiosks will need to be familiar with the Haitian community in order to identify the best locations for the kiosks to reach the largest possible audiences and participate in community engagement efforts as part of this procurement.  

Submission 
Responses must be emailed to commsprocurement@thechildrenstrust.org using Custom Kiosks on the subject line. 

Responses should include:

  • Price for the rental of 15 kiosks from October 1st 2023 through September 30, 2024.  
  • Monthly fee to manage and maintain the kiosks from October 1st 2023, through September 30, 2024.  
  • Statement and images of vendor’s ability to provide the services.
  •  

The Children's Trust shall provide notice of its determination of the services as a single source purchase on June 9th 2023 by responding to the email address(es) on file.    

Official date and time for availability posted: May 31st 2023, at 5:00PM ET 

Official last date and time for receipt of responses: June 8th, 2023, at 5:00PM ET  

Please submit any questions about this posting to commsprocurement@thechildrenstrust.org , using the service name in the subject line, by June 7th, 2023 at 5:00PM ET. 
 

 

For programmatic solicitations, please visit the Grants section of this website.

E-Verify

Effective January 1, 2021, section 448.095(e) of the Florida Statutes requires all public employers, contractors and subcontractors, including The Children’s Trust providers, to use the E-Verify system to establish the authorization of new employees, including all new subcontractors and professional services consultants, to work in this country. Providers must also obtain and keep an affidavit from its subcontractors affirming that the subcontractors do not employ, contract or subcontract with any individuals who are not authorized to work in the US.

Providers who have been found to violate the statute will have their agreement or contract terminated, and not renewed for at least a year, per Florida Statutes. If a provider’s subcontractor has violated the statute, the provider must immediately terminate the subcontractor.

The E-Verify system is Internet-based and operated by the Department of Homeland Security that verifies the employment eligibility of employees. For more information on E-Verify and 448.095(e), F.S. (2020), click here.